Located in Southeast Asia, Malaysia is one of the most fascinating cultural destinations to explore. In spite of its relatively small size, Malaysia offers a lot in terms of diversity, including thriving metropolises to charming villages to lush forests and exotic beaches. Blessed with rich architecture and vibrant culture, this multi-ethnic country embraces everyone with its warm hospitality. Malaysia, one of the emerging industrialized economy in Asia, the country has one of the advanced infrastructure facilities and is expanding in every sector prominently commerce and tourism. Malaysia holds endless trade and employment opportunities for everyone due to which more and more people are willing to travel to this country in search for better opportunities. Anyone who wishes to travel to Malaysia in search of better opportunities must comply with the legal formalities the country demand to fulfil. One has to get their documents attested by the Malaysian embassy before traveling to the country. Getting your document attestation is in itself a stressful process for anyone to complete. Therefore at SPS we offer our clients attestation services and help them to get their documents verified in a stress-free manner.
The team at SPS Global works with the intention to provide just the perfect attestation services to our client. Our goal is to provide our customers with the highest quality service by continually improving our services. With the bunch of experienced professionals, SPS has successfully created a space for its customers where they get all the support and guidance they need. There are different authorities that attest documents at different levels. This process of getting the attestation by each authority is not convenient for everyone. The complete verification process demands investment of your time, energy, money and your patience. If you are willing to invest your resources, then why not invest them at someplace better? Invest your time, your energy and your money at SPS because we know the value your resources. The SPS team will make sure that your documents are getting verified in a smooth and timely manner. Our team will make sure to get your documents attested at each level including local, state, MEA and the final embassy attestation.
A simple user information guide, Here is all you must know-
An embassy is an organization which is based in a country but have no direct connection to the native government. It assists in maintaining a connection between two nations by handling taxes, visas, and other law-related matters. Most employees in an embassy are from the country to which the embassy belongs, not from its residing nation.
An embassy attestation is the process to get the authentication of a document from an embassy official. The embassy officials authenticate a document by providing their respective stamp on various documents. A person has to approach the embassy of the respective country they wish to travel and get their documents verified to get a visa.
The primary reason for an embassy attestation is to get your documents authenticated. Whenever one travels to a foreign country they have to get their documents verified to provide them a legal status. Once the documents are verified, a stamp is issued by a credible authority which will grant your documents a legal status. After getting this stamp from a credible source, one can use their documents for whatever reason they want in a foreign country. The attestation will be a proof that all your documents are valid and will grant you a status of a reliable person.
Are you traveling to Malaysia and want to get your personal documents verified by the Malaysian Embassy?
Here is all you need to know about the procedure for getting your personal documents attested by the Malaysian embassy:
The complete procedure of personal document attestation is carried out in the following stages:
Your journey to document attestation begins with the submission of your personal documents at SPS. Once the client’s original documents are submitted, it is the responsibility of the team at SPS to submit them to all the concerned authorities and get them verified.
This is the foremost step for getting verification of personal documents. The attestation at this level is obtained from a local notary in the form of their signature or a stamp.
After Notary attestation, the personal documents go through verification by the Home Department. It is only the Home Department that can certify personal documents, including marriage certificate and death certificate by issuing their stamp or signature.
The next verification step is by the Sub-Divisional Magistrate. Sub-Divisional Magistrates are adjuncts of the Home Department, or in rare cases of the Human Resources Department
This is last step of verification by the native government. The document is attested once the Ministry of External Affairs issues their official stamp at the back of the document.
This is the last step of verification where the officials of the respective country verify the personal documents and issues their official stamp or signature on the document.
An Apostille is a French word that means Certification and it’s Pronounce as “ah-po-style”. An Apostille is simply the name for a specialized certificate, issued by the Ministry of External Affairs, New Delhi. The Apostille sticker is pasted on the backside of original document to verify it is legitimate and authentic, so it will be accepted in one of the other countries who are members of The Hague Apostille Convention.
The Apostille Convention is an international treaty that simplifies the legalization procedure for foreign public documents. It allows a Government body to certify a document issued in its own country as valid for other countries without further certification by the destination state. The Convention has 126 contracting states as of November 2023, including the United States and Canada.
The Apostille Convention provides the simplified certification of public (including notarized) documents to be used in countries that have joined the convention. Documents destined for use in participating countries and their territories should be certified by one of the officials in the jurisdiction in which the document has been executed.
The Hague Convention requires that all Apostille be numbered consecutively, with individual numbers applied to each Apostille issued. The recognized standard Apostille contains a seal and 10 mandatory references: name of country from which the document emanates, name of person signing the document, the capacity in which the person signing the document has acted, in the case of unsigned documents, the name of the authority that has affixed the seal or stamp, place of certification date of certification, the authority issuing the certificate, number of certificate, seal or stamp of authority issuing certificate and signature of authority issuing certificate. Prior to the introduction of Apostille certificates the burden on international courts and authorities to judge foreign documents as authentic was quite considerable. On the October 5, 1961 the Hague Convention abolished the requirement of legalization for foreign public documents. The Convention reduces all of the formalities of legalization to the simple delivery of a certificate in a prescribed form, entitled “Apostille”, by the authorities of the Ministry where the document originates. This certificate, placed on the document, is dated, numbered and registered. The verification of its registration can be carried out without difficulty by means of a simple request for information addressed to the authority which delivered the certificate.
Apostille Process depends that if the documents are Educational, Non Educational or Commercial. Educational Certificate Apostille is required if you are going for Job or Study in any of The Hague Convention Countries. Non Educational documents like Marriage, Birth Certificate Apostille services are required for your dependents, if you want them to accompany you in that country. Commercial documents Apostille is required if you want to send shipment, open a branch in Hague country of have to do some business collaboration. We will try to explain process for you.
First step of the Process is getting the Notarization of document done. Notary can be done from anywhere in India. And it can be done from Delhi also. Doing Notary from Delhi will save some time, as documents has to come to Delhi only for Apostille.
After the Notary is done, next step in Sub Divisional Magistrate. SDM attestation is done in Delhi. It’s same for Educational and Non Educational documents. If you leave few countries, this SDM Stamping is valid in all the countries. Some countries Like, Italy, Switzerland and Austria might ask for State HRD for Educational Documents and State home Department/GAD for Non Educational documents. So, if you are planning for these countries please get complete knowledge from office HR or local bodies who are applying your case. SDM Stamping is done in 1 day and on the backside of the original Document.
Last and most important part is getting the document attested from Ministry of External affairs. After Notary and SDM Stampings are done Documents are submitted in Ministry of External Affairs, New Delhi for Apostille. Just like Notary and SDM, Apostille Sticker is pasted on the back side of the document. Apostille sticker will have your name and current date. It also have unique number and contain name and designation of the person who have signed it. After Apostille sticker, the process is completed the documents are ready for use. When you receive the Apostille document, first please check that all the spellings and dates are fine. As sometimes there can be some mismatch in the spelling. If there is some spelling mistake then it has to submit in correction department. That will take another 1 day
If you are going through State Attestation Process then it might take more than a month. As for Educational documents, first stamp from University is required and then from State HRD Department. And for Non Educational Documents, First Stamp is required from Local DC office and then from State GAD/Home Department. If you go through SDM Apostille process then processing time is only 5 to 6 working. This Process takes less time and is less expensive as well.
Apostille Sticker has a validity of Six Months. Means you have to use this Apostille within 6 months, after that whole life you can stay in that country. But if you want to change the country after 6 Months then Apostille needs to done again. Don’t worry if there is no space on the backside of the document. New Apostille Sticker can be applied on the expired Sticker.
Original Documents are very important part of our Life. Sometimes it takes several months to obtain new documents. So security of documents is most important for us. You can do live tracking of the process daily. Currently document is in which city and in which department, you can check with just one click. Whenever you handover your documents to any of our office, a link is shared to you on mail. With that you can track the whole process, till documents are delivered back to you.
If you are travelling outside India to any of The Hague convention Country for Study or Work, then Apostille is required on your Educational documents. And if you are applying dependent visa for your spouse or children, then their Marriage and Birth Certificate will be required to get Apostille. Still if you have any query, you can get in touch with SPS Team @9920111362
